FAQs

1. What are external placements?

 
External placements at businesses are an educational activity enabling you to apply the knowledge you have acquired at the university professionally. You can broaden this knowledge practically and acquire enough experience in order to find your first job. Moreover, placements help you acquire skills that better prepare you for professional duties, helping employability and developing innovative ability. In this way, given their educational nature, placements do not give rise to the obligations inherent to an employment relationship nor can their content lead to substituting the employment service inherent to the workplace.

2. What benefits will the company/institution obtain by offering external placements?


Collaborating institutions mainly obtain two advantages from having placement students:


On the one hand, they have the chance to take advantage of students' training, skills, aptitudes and talent they have acquired knowledge of on their course for a period of time. Additionally, external placements may be used as a staff recruitment process prior to a future employment contract.


On the other, companies/institutions are collaborating socially by improving students' learning, helping UIB students find employment on the job market by providing professional experience that rounds out their academic training, favouring the development of technical, methodological, personal and participatory skills, and by contributing to positioning their employment and professional life.
 

3. What type of external placement can students undertake at companies/institutions?


There are two types of external placements.

 

Curricular Placements: these are learning activities students undertake on the External Placements subject, Practicum or similar, which are part of the degree curriculum, whether as an obligatory or elective subject, and which form part of the students' degree syllabus. The faculties provide all necessary information regarding student applications to join the placement programme on their websites.

 

Extracurricular Placements: these learning activities are undertaken voluntarily by students and, although they have the same aim as the curricular placements, are not included on the degree curriculum. The DOIP will provide all necessary information regarding student applications to join the placement programme on its website.

4. What are the main differences between external curricular and extracurricular placements?

The main differences are:

Curricular Placements

Extracurricular Placements

 

- These are undertaken as academic activities and included on the curriculum usually as External Placements or Practicum, and carry academic accreditation.

- See here which UIB degrees have curricular placements

- The curriculum in your faculty will also set out when placements should be undertaken, their duration and the documentation to be presented.

- These placements come with no obligatory scholarship or grant and you will not be registered with Social Security.

- Notwithstanding the above, if the company or institution deems it suitable to provide financial assistance for these curricular activities, students must be registered with Social Security; nonetheless, according to RD act 8/2014 of 4th July, additional provision twenty-five therein states that from 1st August 2014 companies will receive a one hundred percent discount for Social Security contributions.

- You will have an academic tutor and a company tutor who will be responsible for advising you during your placement and for assessing you based on what is set out in the curriculum and the course guide for the corresponding subject.

- Processing and management shall be undertaken by the respective faculties/schools or the Centre for Postgraduate Studies at the UIB where the degrees are registered.

- Student selection shall be based on the regulations at the faculties/schools or the Centre for Postgraduate Studies at the UIB.

 

- These are training activities that students undertake voluntarily and are not included on the curriculum, although on some courses you may apply for accreditation for these placements at your faculty/school/centre, which, in turn, makes the final decision.

 

- An obligatory scholarship or grant is planned for these paid by the company/institution where the placement is undertaken. The amount depends on the number of placement hours done per day by students (the minimum amounts are published by the DOIP).

 

- The company will register you with Social Security. Nevertheless, the relationship with the company is non-labour meaning that when you finish your placement, the contribution paid does not give you the right to claim unemployment benefit.

 

- The DOIP is responsible for managing these placements.

 

- The DOIP shall, upon request from the company/institution, preselect candidates based on the required profile and the company/institution shall make the final selection.

5. What are the requirements for students to undertake an external placement?

In all instances, the duties undertaken by students must provide practical knowledge for their academic training. Therefore, they must be directly linked to the course students are taking.


Curricular Placements:

• The requirements set out in the curriculum.
• Students must be enrolled on the undergraduate or postgraduate external placement subjects for the course they are taking.
• The prerequisites for these subjects must be fulfilled.


Extracurricular Placements:

• Students must be enrolled at the UIB on the degree course offering the placement.
• Students must have passed 50 percent of the required credits to obtain the degree title they are taking. Except for 12-month postgraduate degrees, students may undertake a placement from the time they are effectively enrolled on the course.
• Having a Social Security number.
• Being registered at the DOIP.

In any event, it is important to bear in mind when undertaking external placements that:

  • Student class timetables and the placement schedule should not coincide.
  • In order to undertake both curricular and extracurricular placements, students may not have any contractual relationship with the company, institution or public body where they shall do the placement, or with the UIB, except where the internal regulations of the centre responsible for the course sets specific conditions whereby this rule does not apply and the UIB Academic Committee provides its corresponding approval.

 

6. If students have already finished their course and their transcript is finalised by the UIB, can they undertake external placements at companies/institutions?

 

 

Yes.

7. Does the company/institution have to take on any financial expenses to obtain students on external placements?

 

Curricular Placements: no mandatory financial compensation is planned. Notwithstanding the above, students may opt for any financial package that is compatible with their status as a student on placement. The company/institution may make a financial contribution in the form of a scholarship
 

Extracurricular Placements: the company/institution shall pay the selected student a set monthly stipend for each placement as a scholarship or study grant. The minimum amounts are those set by the DOIP and published on its website. They depend on the number of placement hours undertaken by students each day.


Where students receive financial support as a scholarship or study grant (always for extracurricular placements and for curricular placements where financial support is planned), a 2% tax deduction must be made on them deducted from the gross amount. Additionally, the institution paying this grant to students must register the student in the General Social Security System and pay the corresponding contributions for the placement period, in accordance with current legislation.

Furthermore, for extracurricular external placements, the company must pay the FUEIB a management fee that is set out on its website.
 

8. Are the amounts paid during external placements for scholarships or study grants regulated?

 

 

With regard to extracurricular placements, the minimum amounts are those stipulated by the DOIP and published on its website; these depend on the number of placement hours per day done by students.

With regard to curricular placements, no financial support exists in principle.

9. If external placements have an assigned scholarship or grant, who pays for it?

 

With regard to extracurricular placements and for curricular placements where there is an associated scholarship or grant, the company/institution will pay the selected student the stipulated amount per month.

In turn, there are specific competitions where the grant payer is stipulated (Santander-CRUE-CEPYME scholarships, PalmaActiva-UIB grants, etc.).

10. Is any type of tax deduction made on payments received for external placements?

 

In accordance with the General Tax Regulations from the Inland Revenue regarding university student placements, scholarships that companies pay to university students within the framework of educational cooperation agreements comprise employment income fully subject to individual income tax. Therefore, the scholarship or grant amount received by students must be deducted by the corresponding income tax amount (IRPF).

11. Does the company/institution have to register students on external placements with Social Security?

 

Curricular Placements: it depends. Only in exceptional circumstances where faculties/schools allow financial support will students be registered with Social Security, as set out in RD 1493/2011 of 24th October. In this instance, as per what is set out in RD act 8/2014 of 4th July, in additional provision twenty-five, from 1st August 2014 companies shall receive a 100 percent discount on Social Security contributions.

Extracurricular Placements: yes, always, as long as there is an assigned scholarship or grant. Therefore, the company/institution that is obliged to pay this scholarship to students registers said students in the General Social Security System for scholar contributions and makes the corresponding payments during the placement period, in accordance with current legislation.
 

12. Who has to carry out the procedures to register students on external placements with Social Security?

 

Curricular Placements: in the exceptional circumstance that a company/institution pays a scholarship or grant, it shall be obliged to register students with Social Security and make the corresponding payments during the placement period, in accordance with current legislation, although companies will have a 100 percent discount on the Social Security contributions.


Extracurricular Placements: as long as there is an assigned scholarship or grant, the company/institution or payer entity of the scholarships is obliged to register students in the General Social Security System and make the corresponding payments during the placement period, in accordance with current legislation.
 

13. Will students be covered by any insurance policy whilst they do their external placement?

 

Curricular Placements: students are covered for accidents, illness or family misfortune by the student insurance policy as per the terms and conditions set out in current legislation. Students over the age of 28 must take out an accident insurance policy they must pay for themselves and provide a copy of the insurance contract to the centre placement supervisor before starting their placement. Additionally, third-party liability incurred by any students on a placement is covered by the UIB insurance policy taken out for this purpose.


Extracurricular Placements: students shall be included in the General Social Security System in accordance with Royal Decree 1493/2011 of 24th October. The company must register students with Social Security as per the provisions set out in the aforementioned Royal Decree.
 

14. Can students get accreditation for external placements?

 

Curricular Placements: external curricular placements are recognised with credits and equivalency for the attended hours at the company/institution as set out in the external placement subject course guide for the degree curriculum they are part of.


Extracurricular Placements: these placements may qualify for accreditation by the Credit Recognition and Transfer Committees on each degree, in accordance with what is set out in article 1.4.b) in the UIB placement regulations and in accordance with what is set out in the corresponding degree curricula in the regulatory procedure established by the university. Before starting the placement, approval from the academic tutor as set out in the placement guide is essential.
 

15. Where external placements are assessed, what are the assessment criteria?

 

Where external placements are assessed, said assessment will be performed according to the criteria set out in the subject course guide for external placements for the corresponding degree programme. Nonetheless, it should be stated that the company/institution tutor shall send a final report to the UIB tutor stating the number of hours done by students and, additionally, the following may be assessed for students in accordance with the teaching plan:


- Technical ability.
- Learning ability.
- Work management.
- Oral and written communications skills.
- Sense of responsibility.
- Ability to adapt.
- Creativity and initiative.
- Personal commitment.
- Motivation.
- Being open to criticism.
- Punctuality.
- Relations with the working environment.
- Teamwork ability.
- Any other aspect deemed appropriate.
 

All these elements shall lead to qualification, alongside the other documents specified in the external placement subject course guide for each degree, such as a student report.
 

16. Can students get accreditation for external placements?

 

Curricular Placements: external curricular placements are recognised with credits and equivalency for the attended hours at the company/institution as set out in the external placement subject course guide for the degree curriculum they are part of.

 

Extracurricular Placements: these placements may qualify for accreditation by the Credit Recognition and Transfer Committees on each degree, in accordance with what is set out in article 1.4.b) in the UIB placement regulations and in accordance with what is set out in the corresponding degree curricula in the regulatory procedure established by the university. Before starting the placement, approval from the academic tutor as set out in the placement guide is essential.
 

17. What is a company/institution external placement agreement with the UIB?


The external placement agreement is the document that sets out, where applicable, the generic terms and conditions for UIB students to undertake external academic placements at a company or institution. It shall be signed by the Pro Vice-Chancellor for Student and Graduate Affairs and Employment at the UIB, or however this Office of the Pro Vice-Chancellor is called in the future, and each company or institution that wishes to take on placement students. This document is only signed once and if the parties do not notify any change, it shall be valid over successive academic years.


 

18. What is the external placement agreement appendix?

 

The external placement agreement appendix is a document attached after the agreement is signed that sets out the specific conditions and activities students must fulfil on the external placement. The provisions, type, duties, possible financial support, duration, period and assigned tutors to supervise the placement shall be set out in this appendix. The appendix represents validation of the placement quality by the UIB centre where students are enrolled and, therefore, must be signed in triplicate before the start of the external placement by the UIB tutor, the company tutor and the student.

 

• Curricular Placement Appendix Template (placement plan)
• Extracurricular Placement Appendix Template (placement plan)
 

19. Which companies have already signed a company/institution external placement agreement with the UIB?

 

Posar enllaç
 

20. If the company/institution has already selected a student interested in doing the placement, what does it need to do?

 

Curricular Placements: each faculty/centre/school shall establish the placement allocation criteria; they should be requested from the lecturer.


Extracurricular Placements: If students organise external placements at a company that was not offered by the DOIP and they are interested and match the area of interest, the placement can also be processed, as long as academic approval is granted.


In this instance, and in order to be processed, students need to be registered at DOIP Virtual-Students and the company/institution must publish its scholarship at DOIP Virtual-Companies.
 

21. Who selects students for the placements?

 

Curricular Placements: selection is performed by the bodies designated for this purpose as per the regulations at the corresponding faculties/schools/Centre for Postgraduate Studies requested by the company/institution. Each centre may recruit students based on internal criteria, such as the number of approved credits, average mark, requirements and suitability regarding the offer and an interview with the company. Students need to consult this with their centre.


Extracurricular Placements
: the DOIP shall, upon request from the company/institution, preselect candidates based on the required profile and the company/institution shall make the final selection based on its own criteria.
 

22. When can the external placements be done?

 

 

Curricular Placements: these shall be done at the time set out in the degree curriculum.

 

Extracurricular Placements: these shall be done during the academic year, as per the dates shown on the academic calendar published in the corresponding Official Gazette of the University of the Balearic Islands.

23. How long do the placements last?

 

Both curricular and extracurricular external placements should not compromise students' academic performance. For this reason, conditions are established with regard to duration.
 

Curricular Placements: the time set out in the course guide for the external placement subject on the students' degree curriculum.


Extracurricular Placements: these may not exceed 650 hours per academic year and a minimum of 80 hours should be undertaken. Where placements run for under 650 hours, the company/institution may request renewal of the agreement in writing until the maximum duration allowed is attained. A single student may undertake a placement for a maximum of three academic years and with a maximum of 1,300 placement hours in total.


In exceptional circumstances, and as per what is set out in FOU 405, Regulatory Agreement 11124, of 19th September 2014, the number of hours may be increased in line with the instructions established in this FOU.
 

24. Can companies/institutions request a renewal of external placements? And how can they do this?

 

Curricular Placements: the University academic tutor or the centre contact person responsible for external placements should be consulted to see if it possible, and the procedures to carry out.


Extracurricular Placements: please contact the DOIP. An e-mail shall suffice: <doip@fueib.org>.
 

25. Can companies/institutions terminate the external placement agreement before the scheduled end date?

 

Yes, for a justified reason either from the student or the company/institution. It should be stated that for curricular placements, the placement shall not be accredited if students do not pass the credits set out in the curriculum for them. In any event, a written termination document needs to be produced.
 

26. What can the justified reasons be for terminating the external placement agreement before the scheduled end date?

 

Early termination of placements, which may be on the initiative of either party, must be justified as per what is set out in the UIB placement regulations where any of the following circumstances arise:


• Termination of activities by either party.
• Justified circumstances that impede the scheduled activities from being performed.
• Mutual agreement between the parties.
• Failure to comply with the agreement by either of the parties.
• Express withdrawal by the student or company.
 

27. Where the external placement agreement is terminated before the scheduled end date, what do companies/institutions need to do?

 

Curricular Placements: if the placement ends before the scheduled end date, the centre contact person responsible for external placements must be notified, who shall inform the parties about the procedures to follow as per faculty or school regulations.


Extracurricular Placements: an e-mail must be sent to the DOIP at <doip@fueib.org>.
 

28. How many external placement hours can students do during their course?

 

Curricular Placements: those stated in the degree curriculum.

 

Extracurricular Placements: for undergraduate degrees, a maximum of 1,300 placement hours may be undertaken over three academic years in total, with a maximum of 650 hours per academic year.

For postgraduate degrees, the maximum number of hours will be related to the number of credits for each postgraduate programme.

In exceptional circumstances, and as per what is set out in FOU 405, Regulatory Agreement 11124 of 19th September 2014, the number of hours may be increased in line with the instructions established in this FOU.
 

29. What type of working day is allowed when doing the external placement?

 

Both curricular and extracurricular external placements should not compromise students' academic performance. For this reason, conditions are established with regard to duration.


Curricular Placements: it shall be specified in each specific instance in the appendix to the placement agreement and be authorised by the centre in charge, although it must always be compatible with students' academic time.


Extracurricular Placements: the maximum number of daily placement hours is 5. The aim of this condition is for students to be able to combine their studies with the paid placement. Notwithstanding the above, working hours may be increased to a maximum of 7 hours per day during non-teaching periods accompanied by the corresponding pay increase.
 

30. Can students change the number of external placement hours in summer or in non-class time?

 

Curricular Placements: this will depend on what is set out in the UIB faculty/school/Centre for Postgraduate Studies regulations for each degree programme. This should be checked with the academic tutor or with the person responsible for external placements at the students’ centre. They will tell you how to go about it.

 

Extracurricular Placements: the maximum number of daily placement hours is 5. The aim of this condition is for students to be able to combine their studies with the paid placement. Notwithstanding the above, working hours may be increased to a maximum of 7 hours per day during non-teaching periods accompanied by the corresponding pay increase.

 

In the event that the placement includes a scholarship or grant and the number of hours is increased, a proportional increase will need to be made to the financial support.

 

31. If students on an external placement need to sit official examinations for their course, do they have the right to request permission to sit them?

 

For both curricular and extracurricular placements, the company/institution commits to granting students a full day of leave to sit official examinations for their courses, although the placement schedule does not coincide with the examination or assessment test time.

If the company/institution deems it appropriate, it may grant students days off to prepare for examinations, as long as the student makes them up.

Additionally, for extracurricular placements students may have 5 non-recoverable hours to undertake an unavoidable public or personal task for every 200 hours of placement, as long as the placement lasts a minimum of three months. The task must be notified and reasoned beforehand to the company and, where appropriate, the DOIP.
 

32. Who supervises students whilst they do the external placement?

 

In all types of external placements, whether curricular or extracurricular, students doing the placement shall have a company tutor assigned by the company who has the necessary professional experience and knowledge to offer effective tutoring and to issue a performance and tutoring report on the student for the company, and an academic tutor assigned by the faculty/school/Centre for Postgraduate Studies at the UIB for each degree programme requested by the company/institution, who shall issue the final placement mark.

Furthermore, you will have the support of the DOIP for any administrative issues.

 

33. What does the company/institution commit to where students are doing external placements?


For all types of external placements, the company/institution commits to:


• Fulfilling the conditions contained in the regulations and the placement regulatory agreement.
• Notifying responsible centres or the DOIP about any incident that may occur during performance of the placement.
• Fulfilling current regulations regarding occupational hazard prevention and providing students with the same protection measures as those required for any other worker at the company/institution.
• Assigning and notifying the UIB about the specific placement tutor, who must be a professional on the collaborating company payroll and related to the duties to be performed by students. This tutor shall assign the duties to perform to students in accordance with the training plan and provide them with what is required to correctly undertake the placement.
• Fulfilling the training activity programme agreed beforehand with the relevant centre in the external placement appendix.
• Ensuring students are able to attend examinations, assessment tests and other obligatory activities for the subjects they are enrolled on, without having to make up the lost time.
• Paying students on placements the expenses they generally pay their employees where travel is required for duties arising from the placement, and paying the corresponding financial support for extracurricular placements as per what is specified by the DOIP.
• Paying the FUEIB the amount it is invoiced for external placement fees, if the placement is extracurricular.
 

34. What are the duties assigned to the company/institution tutor where students are doing external placements?

 

The company/institution where the external placement takes place shall assign a company tutor who shall be responsible for the following duties:

 

• If participating in student selection, notifying the university centre or, where applicable, the DOIP of the results in writing.
• In the event that a student leaves the placement, notifying the date when this occurs.
• Notifying unjustified days off taken by students.
• Notifying whether the company intends to hire the student when the placement ends. If an employment contract is offered before the placement ends, notifying the end date of the placement before the contract is signed.
• Supporting the UIB tutor in monitoring the placement: sending any information requested and providing access to the company/institution.
• Writing and sending a final report to the UIB tutor stating the number of hours done by students and, additionally, in accordance with the teaching plan, assessing the student for:


o Technical ability.
o Learning ability.
o Work management.
o Oral and written communications skills.
o Sense of responsibility.
o Ability to adapt.
o Creativity and initiative.
o Personal commitment.
o Motivation.
o Being open to criticism.
o Punctuality.
o Relations with the working environment.
o Teamwork ability.


Any other aspect deemed appropriate.
 

35. What rights does the tutor have at the company/institution receiving placement students?


Company tutors on all placements have the right to:


• Receive accreditation of their collaborative work with the UIB as per the conditions set out in the training programme.
• Be informed about the regulations governing external placements, as well as the training project and conditions for it to run.
• Have access to the UIB to obtain information and the necessary support to comply with the purposes of their role.
 

36. What are the duties assigned to the UIB tutor regarding students on external placements?


The UIB academic tutor shall be responsible on all placements for:


• Ensuring the learning project runs normally, with guaranteed schedule compatibility between students' placement and their academic obligations.
• Monitoring placements and coordinating with the tutor from the collaborating institution.
• Authorising changes that may occur on the learning project.
• Assessing the placement of each tutored student in accordance with UIB regulations and the centre's own regulations.
• Keeping any information to which they may have access due to their role as a tutor confidential.
• Notifying the external placement coordinator at their centre about any incident.
• Supervising, where applicable, the availability of the necessary support resources to ensure students with a disability can undertake placements in the same conditions.

 

37. What duties does the DOIP have regarding external placements?


The processes carried out by the DOIP are as follows:


• Receiving and reviewing the offer
• Processing academic approval
• Publishing available placements
• Preselecting candidates
• Sending out CVs
• Resolving queries and incidents
• Drafting the placement agreement and plan
• Processing and controlling signatures
• Sending and returning documents
• Monitoring placements
• Drafting and signing the appendices: placement plan changes, termination or renewal.
 

38. Which regulations and legislation govern external placements?

 

The applicable regulations are:


Royal Decree 592/2014 of 11th July
Royal Decree 1493/2011 of 24th October
• UIB Placement Regulations (FOU no. 405, Regulatory Agreement 11124 of 19th September 2014) that govern external placement management of university students
• External Placement Regulations at each centre.
 

39. Who are the contact persons at the centres for curricular placements?